Four kinds of work — body, mechanical, service and detail — each with its own stages, its own estimate lines and its own paperwork. Built for a phone in a shop, and for a computer at the desk.
To check a vehicle in, VIN decoded
Kinds of work, each with its own flow
Photos lost between the shop and the adjuster
The VIN is checked for typos before it goes anywhere, then decoded against the federal database — year, make, model, trim, engine, drive. No VIN handy? Year, make and model are dropdowns, with real model lists that load from the same database.
One line per car: where it is, who it belongs to, what it’s worth and when it’s promised. Anything on hold for a part shows red. Filter to body, mechanical, service, detail, dealerships or ready-to-go.
The home screen goes further and tells you the one thing each vehicle needs from you — nobody assigned, estimate not sent, parts to order, money to collect.
The camera opens inside the job. Shoot as many as you like, they upload in the background and they’re attached to that vehicle forever. Your customer sees them as the work progresses, which stops the "any update?" calls before they start.
Video works the same way, for the things a still photo can’t carry — a rattle on the test drive, a leak you can only see running, a walkaround at delivery. Your customer can send one back to you too.
A before photo is what settles an argument with an adjuster six weeks later, when nobody remembers whether that scratch was already there.
Labor, parts, materials and sublet, with line types that match the kind of work. Your own price book turns a full detail or an oil change into one tap at the right price. The estimate becomes the invoice — you never retype it.
Technicians see only the jobs they’re on. They move stages, take photos, write up cause and correction, and log what they did — picked from your price book at your prices, or as hours with a description. They never see another person’s pay, and never set a price.
Schedules take a minute a week, and copying last week’s is one tap.
A private customer is a name, a phone number and a car. Add them in fifteen seconds, or let them add themselves. They tap a link and watch their vehicle move through your shop — no account, no password, nothing to remember.
A dealership is a business with its own rate, its own terms, several vehicles and several people. They get real logins, see everything they have with you, and send you more without picking up the phone.
A full detail, an oil change, a bumper respray. Each service carries what’s included, how long it takes, and a price — one flat figure, or one per vehicle size if that’s how you charge.
On an estimate it’s a single tap at the right price. Fill in the minutes and it tells you what a job actually earns per hour, which is how you find out your SUV pricing isn’t worth doing.
Every part waiting across every job, grouped by who you buy from. Mark a whole group ordered and they share a PO number, so you chase one order instead of six parts.
Each supplier block pulls their phone number, account number and website from your Resources list. Copy the order gives you a clean list with the VIN and paint code attached — what the counter asks for anyway.
Invite a technician and they pick their own password. From then on they see the jobs they’re on and nothing else — no client list, no invoices, no other person’s pay.
They log what they did as they go: a service from your price book at your price, or hours with a description. That’s what their pay is worked out from, and it means nobody is reconstructing a day at five o’clock.
Every supplier you deal with, on your crew’s phones. Tap to call, tap for directions, tap for their website — plus your account number, their hours, and whatever you’d otherwise have to explain. "Ask for Danny. Cut-off for same-day is 2pm."
The second half is for your people rather than your suppliers: upload your handbook, benefits summary, enrolment forms and safety sheets. Everyone can open them. Nobody has to ask you for a copy.
Everyone who was paid, what they were paid, and whether they cross the threshold that needs a 1099. Anyone missing a legal name or address is flagged before you file rather than after it’s rejected.
The export is a file Track1099 and Tax1099 both accept. The tax ID column comes out blank on purpose — this app never asks for a Social Security number, so you fill that from the W-9 you already hold.
Billed, collected and still owed. What’s left after crew pay and card fees. Labor against parts against materials. Which clients are worth the most and which vehicles sit the longest. Every figure exports to a spreadsheet.
In January, contractor forms are a button — everyone who crossed the threshold, flagged if their details are missing, in a file your filing service accepts.
Everything here is switched off until you turn it on. Nothing sends anything anywhere without you choosing it.
Company names belong to their owners. Listing them here says these tools work together — it doesn’t claim any of them endorses or partners with Shopfloor Pros.
One address you can text, print on a card or post. Someone fills in their vehicle and what’s wrong, and it lands on your floor with them set up as a customer.
A dealership sets itself up — details, contact, password — and can add its own colleagues without going through you.
Named after real paint codes. Plum Crazy, Go Mango, Northsky Blue. Yours shows on your invoices and on what your customers see.
Set for the shop, and anyone can override it for themselves.
A phone in the bay, a computer at the desk. Same app, laid out for the screen it’s on.
Seven spreadsheets and a full backup, one click, any time. No fee, no asking, no lock-in.
Send me two or three real vehicles you have in right now and I’ll set them up so you can look at something familiar rather than a demo. Takes about a day.
Or write to hello@shopfloorpros.com.
Shopfloor PROS